Planning a surprise party could be really challenging but setting up a surprise picnic party would be even more taxing since the activity will be held outdoors. No dimming of lights, no doors, and definitely no tables and rooms to hide yourself and the guests into. But a surprise picnic party would be a success if everything has been planned and taken cared of.
First, you need to make sure that the celebrant is appreciative of surprises and is willing to be caught off guard. Next, a date and venue should be selected. Ensure that the celebrant is available on the selected date and the venue is accessible to most visitors. Assign someone to invite the celebrant or plan a fake engagement so that the guest of honor would really be able to attend the surprise party.
Prepare the invitations and ensure that you give a clear instruction that the picnic party is a surprise. Indicate at least a 20-minute earlier meeting time so that the party guests will arrive earlier than the guest of honor. Designate a dress code so visitors would arrive in the perfect attire, especially because the party will be held outdoors and in the form of a picnic.
Arrive early and set-up the picnic area. Lay picnic sheets and prepare the food table, the barbeque grill, utensils and food. If you can decorate the trees with ribbons or lights, then it would be better. But since it will be an outdoor party, focus more on the food and activities rather than the décor and overall ambiance. The outdoor venue already has its natural beauty so you can altogether skip the decorating.
It is very important that you pack your picnic baskets with lots of food. You can share food too by asking the visitors to bring even a small basket of fruits. It is also important that you pack your picnic baskets with all the picnic essentials. Because you will be hosting a party for quite a large group, ensure that you do not forget to bring the food, utensils, cooking and cleaning materials, and the things you'll need for the games. This ensures that everyone will have fun and the guest of honor and his or her visitors will enjoy the party.